Privacy Policy

Scope

All data subjects whose personal data is collected, in line with the requirements of the GDPR.

Responsibilities

Privacy Notice

Who are we?

Hughes & Co Design Limited is design and communications agency, located in Colchester, Essex.

Our Data Privacy Manager can be contacted directly here:

The personal data we may collect and process from you is:

The personal data we collect will be used for the following purposes:

Our legal basis for processing the personal data:

Any legitimate interests pursued by us, or third parties we use, are as follows:

Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for Hughes & Co Design Limited to process personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.

You may withdraw consent at any time by contacting our Data Privacy Manager.

Disclosure

Hughes & Co Design Limited will not pass on your personal data to third parties without first obtaining your consent. The third parties we use are vetted for security and are known suppliers with good reputation and may only receive your personal data for the following purpose(s) as part of the processing activities:

Retention Period

Hughes & Co Design Limited will only retain your personal data for as long as necessary to fulfil the purpose we collected it for, including for the purpose of satisfying any legal and accounting requirements. By law Hughes & Co Design Limited are required to keep basic information about our customers for six years after they cease being customers for tax purposes.

Your Rights as a Data Subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

All of the above requests will be forwarded on should there be a third party involved (as stated in 3.4 above) in the processing of your personal data.

If you wish to exercise any of your right’s as a data subject, please contact our Data Privacy Manager.

Complaints

In the event that you wish to make a complaint about how your personal data is being processed by Hughes & Co Design Limited (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Hughes & Co Design Limited. The ICO’s website can be viewed at www.ico.org.uk.

Privacy Statement

This privacy notice advises how collect and maintain your data during processing.

Online Privacy Statement (Specific)

Personal Data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

How we use your information

This privacy notice tells you how we, Hughes & Co Design Limited, will collect and use your personal data for the purpose of providing specific business services.

Why does Hughes & Co Design Limited need to collect and store personal data?

In order for us to provide you with goods/services we need to collect personal data for correspondence purposes and in order for us to to discharge the services as outlined in our proposal documents. Additional data we may collect and store may include but is not limited to, website addresses, website login details, login and passwords for you related social media/analytics accounts that we need in order to fulfill our contracted services to you.

We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

In relation to be being contacted for marketing purposes Hughes & Co Design Limited will always request explicit consent.

Will Hughes & Co Design Limited share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Hughes & Co Design Limited in the course of delivering our services. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil he service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with Hughes & Co Design Limited’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

How will Hughes & Co Design Limited use the personal data it collects about me?

Hughes & Co Design Limited will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavor to keep your information accurate and up to date, and not keep it for longer than is necessary. Hughes & Co Design Limited is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will Hughes & Co Design Limited contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that the organisation holds about me?

Hughes & Co Design Limited at your request, can confirm what information we hold about you and how it is processed. If Hughes & Co Design Limited does hold personal data about you, you can request the following information:

What forms of ID will I need to provide in order to access this?

Hughes & Co Design Limited accepts the following forms of ID when information on your personal data is requested: Passport, driving licence, any other form of ID that leaves no doubt to you as the data owner.

GDPR request for data amendment/removal